Gurupedia

5 Best Apps to Help You Delegate Tasks Easily

Written by Leon Ho

Founder & CEO of Lifehack

In a world where convenience is king, digital tools have revolutionized the art of delegation. Gone are the days when assigning a task meant a physical handoff – imagine walking stacks of papers from desk to desk or navigating a labyrinth of cubicles to ensure your team knows what’s on their plate. Today, a few clicks or taps are all it takes to seamlessly delegate responsibilities.

This evolution in task allocation is particularly significant in our new normal, where remote work isn’t just a trend, but a widespread reality. When your team is dispersed across different locations, sometimes even time zones, having a reliable project or task management tool is essential. It is the anchor that keeps everything going smoothly, ensuring that everyone, from managers to team members, is aligned and clear on their responsibilities.

In this article, we’ll explore five standout apps designed to make delegating tasks not just simpler, but almost effortless.

5 Apps You Can Use to Delegate Work

1. Basecamp

Basecamp is not just another app on our list; it’s the engine that drives our own operations at LifeHack. With a team that is as distributed as ours, working in different time zones, Basecamp is a necessity for us. It functions as a central hub where tasks are assigned, discussed, tracked, and marked as completed.

For delegating tasks, its to-do lists are a godsend. Assign a task, set a due date, attach files, and add details in one centralized space.

The perk of Basecamp? Clarity. Everyone knows what they should be working on and when it’s due.

For the best results, I recommend setting up dedicated project spaces for each initiative, so team members have a clear and focused area where they can collaborate and track progress.

2. Asana

Asana excels at breaking down projects into tasks and subtasks, allowing you to assign these to individual team members with due dates and priority levels. Delegating becomes a visually intuitive process.

Asana turns your projects into a series of actionable steps, each with a clear owner. The standout feature of Asana? Its timeline view, which offers a visual, interactive chart of your team’s work, highlighting who is doing what by when.

To use Asana to its full potential, regularly update task progress and use its integration features to connect it with your other essential work tools.

3. Trello

Trello takes a more visual approach, leveraging a board and card system that is both simple and powerful. It’s like having a digital whiteboard where tasks move from one column (say, ‘To Do’) to the next (‘In Progress’, and then ‘Completed’). This dynamic flow makes delegating tasks as simple as dragging a card to a team member’s column.

The perk? Flexibility. Trello’s system is adaptable, fitting projects of any size and nature.

To get the most out of Trello, explore its array of ‘Power-Ups’—add-ons that bring extra functionality like calendar syncing, automation, and integrations with other tools.

4. Todoist

Todoist brings simplicity back into focus. It’s designed around lists, and it’s fantastic at that.

You can delegate tasks by simply sharing your project with a team member and assigning tasks to them. Todoist helps by sending reminders, due dates, and priority flags to keep everyone on track.

The perk of Todoist is its portability; it’s designed to work seamlessly across all your devices.

For best use, make daily check-ins a habit, and explore its natural language processing feature for quick and easy task input.

5. Notion

Notion is much more than a task delegator—it’s a relational database that looks like a spreadsheet but acts like a database. With Notion, you can assign tasks to team members within a highly customizable grid, where each row is a task and columns hold all the necessary details.

Why is it a winner for delegation? It’s the ultimate tool for those who think visually and want detailed tracking options. The perk of Notion is its ability to link related content, enabling you to see the bigger picture of your projects at a glance.

To unlock Notion’s full potential, spend some time customizing your views and tables to perfectly match your project’s unique needs.

Final Thoughts

Delegation is more than just a managerial duty—it’s an essential art, especially in our digital, remote-centric era. Properly delegated tasks empower team members, turning overwhelming lists into manageable actions. And in this world, the apps I’ve introduced are not just handy; they’re game changers. Each offers unique tools to simplify and improve the delegation process.

So, test these apps out and choose the one that fits your needs most. They’re designed to transform the way you lead, streamlining delegation and boosting productivity. Dive in, explore their features, and find your path to easier and more efficient leadership.

1

EXAMPLES OF DELEGATION IN THE WORKPLACE

11

TOOLS TO HELP YOU DELEGATE EFFECTIVELY

12

ALL PRODUCTIVITY ARTICLES

13

ALL LEADERSHIP ARTICLES

←

Examples of Delegation in the Workplace

All Productivity Articles

→

ADVERTISING

But getting your life on an even keel is essential. In the frenetic pace of today’s world, where tasks and distractions compete for our attention, achieving a state of equilibrium between work and personal life isn’t just for inner peace. It’s vital for mental well-being, productivity, and maintaining healthy relationships. Without it, we risk burnout, strained relationships, and a loss of purpose. In essence, balance is the anchor that keeps us grounded amidst the storm.

How can you regain that elusive equilibrium? Books. And not just any – we’ve cherry-picked 15 titles, loaded with tales of success, firsthand experiences, transformative advice, and actionable tips from those who’ve walked the tightrope and found their balance. These aren’t mere pages; they’re power-packed tools to shift your thinking and reshape your daily grind. Ready to dive in? Here are the 15 work-life balance books set to recalibrate your compass.

In an era where remote work has become the new normal, many of us find ourselves entangled in an ever-tightening mesh of tasks and demands. A survey[2] offers a telling glimpse: 65% of individuals state that their remote work schedules have them clocking in more hours than they used to. Even more striking, two-thirds of full-time US workers can’t confidently say they’ve nailed the work-life balance.

In a time where every beep and notification competes for our gaze, finding that equilibrium between professional obligations and personal time isn’t just about tranquility. It’s about mental health, being productive, and nurturing those bonds we hold dear. Lose this balance, and we drift, risking burnout and disconnection.

Now, how does one reel back this equilibrium? Well, I’ve handpicked 15 books to help guide you.

Why books? Because they’re treasure troves. Each page brims with the wisdom of those who’ve been there and done that, offering tales of triumphs, failures, and insights. Such narratives don’t just present tips; they reshape how you view the world and operate within it.

So, eager to discover a blueprint to balance? Here are the 15 titles I recommend.

15 Inspiring Work-Life Balance Books

Let’s dive straight into these titles. Each has a nugget (or several) of wisdom to offer:

“The 4-Hour Workweek” by Timothy Ferriss

Ferriss revolutionizes the traditional 9-to-5. He introduces methods to streamline work, emphasizing that a shorter workweek leads to a balanced life where passions outside of work can thrive.

He details strategies like the 80/20 rule, where 80% of outputs come from 20% of efforts, advocating for focused work. He also promotes the idea of ‘selective ignorance’—ignoring or avoiding unnecessary information or tasks to maintain a clear mind and a balanced life.

By trimming your work commitments down to their essence, you’re not just buying time, but redefining what ‘busy’ truly entails.

The 4-Hour Work Week: Escape the 9-5, Live Anywhere and Join the New Rich

$19.19

Read More

5 Best Apps to Help You Delegate Tasks Easily

5 Apps You Can Use to Delegate Work

1. Basecamp

2. Asana

3. Trello

4. Todoist

5. Notion

Final Thoughts

TOOLS TO HELP YOU DELEGATE EFFECTIVELY

Read More

Read More

Read More